Built for modern optical teams
Run appointments, prescriptions, workshop flow and billing from one optical platform.
OpticFlow gives optical stores a clear operating system for client intake, prescription capture, order production, invoicing, and customer follow-up.
An optical back office built around prescription, quote, order, invoice, and payment continuity.
Appointments
Appointments today
Order
Prescription
Invoices / Payments
My invoices, documents, and payments
One operating flow
From the first appointment to the final pickup
OpticFlow is structured around the real sequence optical teams execute every day.
Appointments that match real store availability
Manage intake, fitting, after-sales visits, and branch schedules from one calendar view.
Prescription capture before the commercial step
Record sphere, cylinder, axis, PD, heights, and notes on a real prescription record before moving to quote or order.
Quotes that can actually be sent to the client
Prepare, send, accept, and convert quotes with a clean path from prescription to order.
Order execution without breaking the case history
Run the order, keep lab documents attached, and preserve a readable timeline across every step.
Invoices, payments, and credit notes kept consistent
Issue invoices, record payments, and keep accounting traces coherent when a credit note is required.
Reporting for owners and managers
See branch activity, collections, and operational pressure without leaving the back office.
A client portal that is actually useful
Clients can review notifications, invoices, lab documents, and payment actions from a lightweight portal.
Why teams switch
Operational clarity instead of module sprawl
The goal is not more screens. The goal is one workspace that matches how optical teams actually work.
Less manual back-and-forth
Prescription, quote, order, invoice, and payment stay tied together from the start.
Cleaner branch execution
Each team member works with the right branch, the right rights, and the right queue.
Better client communication
Quotes can be sent, portal notifications stay useful, and every document keeps the same print and PDF standard.
We stopped chasing information between prescriptions, quotes, orders, and billing. The store runs with much less friction.
Store owner
Multi-branch optics retailer
The operational timeline is what changed the most for us. Workshop, front desk, and collection are finally aligned.
Operations manager
Optical workshop team
Clients now have a real portal instead of scattered PDFs and WhatsApp messages.
Customer service lead
Retail optical chain
Clear pricing
Choose the plan that fits your optical workflow
Start with a trial, then move to the monthly or yearly plan that matches your branches, workflow needs, users, and client volume.
Starter
Essentiel pour une boutique unique avec clients, commandes, produits et facturation.
29.00
USD
Monthly billing
290.00 USD / Yearly billing
14 days free trial
- Up to 1 branch
- Up to 3 users
- Up to 750 customers
- 5 GB storage
- Appointments
- Client portal
Growth
Idéal pour plusieurs branches avec rapports et permissions avancées.
59.00
USD
Monthly billing
590.00 USD / Yearly billing
14 days free trial
- Up to 5 branches
- Up to 15 users
- Up to 5000 customers
- 25 GB storage
- Appointments
- Reporting
- Client portal
- Branch permissions
Scale
Capacité étendue pour des opérations multi-sites à grande échelle.
109.00
USD
Monthly billing
1,090.00 USD / Yearly billing
14 days free trial
- Unlimited branches
- Unlimited users
- Unlimited customers
- 100 GB storage
- Appointments
- Reporting
- Client portal
- Branch permissions
One operating flow
From the first appointment to the final pickup
OpticFlow is structured around the real sequence optical teams execute every day.
Capture the prescription
Start with the clinical record, then branch toward a quote or directly toward an order when the case requires it.
Send the quote and validate the case
Prepare a quote, email it to the client, and convert it into an order once it is accepted.
Run the order and issue the invoice
Keep products, free lines, lab documents, and billing documents tied to the same case file.
Collect payment and notify the client
Record payments, keep the portal updated, and expose only the useful notifications and documents to the client.
Guides and updates
Practical content for optical operations
Read short articles about prescription flow, quotes, billing discipline, and client communication.
How to keep an invoice readable for both team and client
A good invoice is not only correct. It also needs to stay readable at checkout, in the portal, and on paper.
Read moreWhen to show payment actions to the client
Showing every payment button all the time creates noise. They should appear only when useful and truly configured.
Read moreWhy branches need a clear working context
Multi-branch execution breaks quickly when users do not see the right queue, cash desk, and dossiers.
Read more